A quick daily list detailing the tasks to accomplish that day is a highly effective tool for managing time. Keeping a single note card has the added benefit of being able to toss that list into the recycling bin at the end of the day with a Sayonara, I got ‘er all done.
Setting Time for Repetitive Tasks
Nothing wastes more time than responding to every little email that pops up. Setting a chunk of time to go through email and closing out of email for a few hours has helped to keep me moving through my day more efficiently. (i.e. I set aside a chunk of time in the mornings when everything is quiet and there are less distractions. Reading through emails in the morning helps to prioritize my list of tasks for the day)
Setting Time for Inspiration
Deciding up front how much time is spent on researching/exploring for ideas on a project helps keep me focused. If left on my own without a timeline, I will forever keep chasing that one great idea. At some point, you have to stop researching and start creating.
Limiting Distractions / Interruptions
The average worker is interrupted over 70 times in a given day with calls, emails, questions, putting out fires, etc. And, according to studies, once interrupted, it takes 20 minutes to get back to the level of concentration you were prior to being interrupted.
Closing the door, putting the phone on Do Not Disturb, noise-reduction head phones, switching off email, Instant Messenger, Skype, Twitter, Facebook, and the list goes on and on and on. If you can list at least 3 ways to block needless distractions and put those into action, you will save precious minutes or even hours to put towards that ever -looming deadline.
Organizing the Clutter
Piles everywhere, how much time do I waste going through all my stacks looking for that one note I wrote on a piece of paper somewhere? Could be hours, it makes me cringe to think about it. Recently, instead of stacking it in a pile of things to get to later, files have now become my friend. Everything, whether it be a post it note, a random piece of paper, a project brief, etc goes into the appropriate file. Having this uncluttered work space, frees up my mind and the time I had spent shuffling through stacks is now spent creating.











